Gunderson High School Foundation Meeting Minutes February 3, 2003 5:30 PM - Gunderson High School The meeting was called to order at 5:35PM. All Board members attended the meeting. · Treasurers Report - Jeannette $5,927.25, +$1,500 fron City of San Jose. We still have $1,532.25 outstanding on last year’s technology scholarship for Luis Marquez. We anticipate $500 expense to file for 501(c)(3) with the IRS. $3000 of the recent corporate donations were made with a desire to fund scholarships. This leaves about $2400 in uncommitted funds. Dr. Murray asked if we have any funds that need to be spent- Looking at funds that may carry over. Threre are none that would not be covered by future fundraising activities. · 501(c)(3) status - Greg No update information was available. · Bot-ball Funding - Jim Ritchie - Consider approval of funding proposal. Bot Ball students Sam and Eric presented information on the Bot Ball competition and requested $350 in funding. The Bot Ball “Ring” (in honor of one of the original Bot Ball advisors, Bill Ring) has already secured a $1600 grant from another source. The entry fee is about $2,000. A motion was made and seconded to give the Bot Ball “Ring” $350 with the stipulation that they actively recruit members with an emphasis on diversity. The motion passed unanimously. The motion was explained to the two club members that their funding was based on the agreement that they actively seek diverse, non-senoir students to join the “ring” so that the activity may continue beyond this school year. · Liability Insurance - Greg - Review quotes to date and consider approval of one. Greg presented the two quotes and explained the differences. A quote for roughly $1100 from Driver Alliance includes Director and Officer liability insurance in addition to the $1M general liability. The quote from The Hartford for roughly $500 includes $1M general liabililty and some other business coverage, but no Directors and Officers liability coverage. In Greg’s opinion, both are very good quotes for their respective coverages. Robyn volunteered to find out which Foundations have liability insurance or have looked into it. Dr. Murray will ask Colleen to attend our next meeting to explain the insurance requirements from the District’s point of view. · HNVF Grant - Jeannette - Any feedback or concerns from the staff? This item was not discussed. · $1500 Scholarship Grant Agreement with the City of San Jose - Review and approve grant agreement. Greg had executed the grant agreement and gave Jeannette a $1500 grant check from the City. It was moved and seconded to ratify the agreement and accept the check. Motion passed unanimously. · Washington DC Trip Scholarship - Jeannette - Consider approval of funding proposal. Jeannette presented information on the DC Trip and requested $750 funding (the cost for one student). Veronica mentioned that her campaign fund may be willing to help fund this from its surplus. 32 students were identified to go. Not all students families can afford to fund the trip. Some students have actively fundraised. Others have not. There was some confusion about whether this is a required class activity for which all students must allowed to go regardless of ability to self-fund, or an extra-curricular activity in which students that don’t pay, for what ever reason, can be excluded from the trip. It was moved and seconded to table this discussion until our next meeting. The motion passed unanimously. Mr. Hophan will be invited to our next meeting to clarify some of these issues. · Gunderson Visioning - Demerris - Consider approval of funding proposal. It was moved and seconded to fund $750 toward a facilitator for the Gunderson Visioning session on March 7. After some discussion of ideas for potential cost savings on the visioning session, the motion passed unanimously. Veronica Lewis pleadged $250 to the Foundation from her campaign surplus. It was moved and seconded to fund and additional $250 toward a facilitator for the Visioning session. The motion passed 6-0 with Veronica abstaining. · Technology Scholarship - Greg - Review and consider approval of plan. Greg presented a straw dog Technology Scholarship application form and breifly discussed the staw dog requrements for the Scholarship. Students would be nominated by a Multimedia or Technology teacher. Students must have demonstrated significant accoplishment in advanced multimedia and/or advanced technology classes. Students must be college bound with a 3.0 or better GPA. It was suggested that the nomination form include a space for the school registrar to verify the student’s GPA. Greg asked that the Board consider the plan and any improvements for continued discussion at our next meeting. · Update on March 12 (tentative) Phone-a-Thon - Jim and Jeannette - Is venue confirmed for that date? Coordination of bi-lingual student volunteers with Phil Hophan. Do we need to do a school wide mailing (modification from last year's with condensed annual reports and mid-year update) just prior? Jim Confimed the venue for March 12th. Linda pointed out a conflict on that date with a Bond Measure F CBOC meeting (attended by Linday, Veronica, and Greg). We agreed by consensus to move the date back a day to Tuesday, March 11th. Jim will confirm if the Coldwell Banker offices can be available to us on that date. Jeannette will check on bi-lingual student availabiltiy with Phil Hophan. · Fundraising from Businesses - Any updates on Car Dealers? Should we approach Cingular Wireless? This item was not discussed. · Fall Fundraising Event - Deferred until April (April meeting will be substantially dedicated to this topic). This item was not discussed. The meeting was ajourned at 6:55PM.