Gunderson High School Foundation 
April 7, 2003 Board Meeting Minutes

The meeting was called to order at 6:15 PM by Greg.  However the brainstorming session was started prior to the meeting while we were awaiting a quorum.

Attendees: Jim Henderson, Veronica Lewis, Demerris Brooks, Ronnie Townsend, Greg West

* Approval of March, 2003 meeting minutes 
Demerris moved and Jim seconded to adopt the minutes as written.
The motion passed unanimously.

* Treasurer's Report - Greg reviewed the status of the Treasury in Jeannette's absence.

We started the year with about $1250 in net cash.

Income - year to date: 
- We received $4500 in business and City grant funding (Westfield,
Great Oaks Water, and the City, $1500 each).  
- Veronica committed $550 of the surplus from her campaign fund (check received at this meeting)
- We've gotten about $1250 in pledges from the '03 Phone-a-thon.  About $250
of that has been received to date.
- We've also received about $250 in additional contributions from
current members.

Expenses - year to date:
- $1000 for DC Trip
- $1000 for Visioning Session
- $510 for insurance
- $500 for 501(c)(3) application
- $350 for Bot-ball. Greg reported that Jim Ritchie submitted about $50 in receipts toward the $350 committed.  Greg will talk to Jim about how the registration was paid.
- $100 for Annual Report mailing
- Roughly $200 for other member communication and administrative mailings.
- We still need to notify Members of the Annual Meeting Agenda - roughly $100.

* Quick review the results of the Phone-a-thon and decide on any
follow up actions (may be difficult without conflicting with Measure A
campaign activities).  

Greg reported that roughly 50 pledges were received for a total of $1250 and that about $250 of the pledges have been paid to date.  Another 45 people requested additional information about the Foundation.  The pledge reminders and addtional information have been mailed out.  No follow-up was discussed.

* Phone-a-thon and Annual Meeting mailing funding.

Ronnie move and Jim seconded that upto $75 be spent on mailing the Annual Meeting agenda to Foundation members and pledgers.  The mailing will be in a postcard format.  The motion passed unanimously.

* Technology Scholarship - How many and how much?

Jim moved and Veronica seconded that the Foundation offer two technology scholarships, one for $1000 and on for $250 (for 2nd place).  The motion passed unaimously.

* Set Agenda for the Annual Meeting on May 12th.  Here's my
suggestion:

        - Foundation Status Report - Greg West
                - Special Recognitions
        - Foundation Treasurer's Report - Jeannette Harding
        - Nomination and Election of Board of Directors
        - Election of Officers by Board
        - ?? Special program presentation - Parcel Tax Measure A

Ronnie moved and Veronica seconded a motion to adopt the above agenda.  

Jim made a friendly amendment to change the Special program presentation to a presentation by students of Foundation supported projects, ie, Bot-ball, the DC trip, and a Multimedia/Technology demonstration.  Ronnie and Veronica accepted the amendment.  

The amended motion passed unanimously.

Jim moved and Ronnie seconded to cancel the May 5th Directors' meeting given that the Annual Meeting is the following week on May 12th.
An informal meeting may be called to follow up on some of the Fall Alumni Fundraiser actions. The motion passed unanimously.

* Brainstorm and begin initial planning for an Alumni Fund Raiser

How do we get to alums:
- VPlex is useless....
- Look into Alumni Directory publishers.  Jim is going to find out about Leland's.  Demerris will find out about Willow Glen's.
- Classmates - Greg to dig up the class officer list that Jeannette generated and gave to him as well as the results of any communications with those officers.
- Reunion organizers - Another possibility.
- District data base - Demerris will check with the District office to find out what is accessible.
- Contacts through past principals.

We will touch bases on progress by email by by 4/21.

What will we do:
- The discussion seemed to settle on a Homecoming Event.  Demerris needs to find out when the Homecoming date will be set (the date was set in late April or early May last year).

* Adjourn - The meeting was adjourned at 6:52PM.