Gunderson High School Foundation 
June 9, 2003 Board Meeting Minutes

The meeting was called to order at 6:05PM. 

Board members present: Greg West, Veronica Lewis, Jim Henderson,
Demerris Brooks, Ronnie Townsend, Robyn Schlice, and Dr. Linda Murray.

* Approval of April, 2003 meeting minutes and May, 2003 Annual Meeting
minutes 
Jim moved to approve. Ronnie seconded the motion. All approved

* Treasurer's Report
Jeannette not in attendance.  No report was given.

* District ex-officio Board Member Appointment by Dr. Murray.
Linda appointed herself as the ex-officio member for the FY2004 term
ending June 30, 2004.

* Technology Scholarship Selection - How do we choose between nominees
given no Multimedia Faire?

Technology teachers (Ms. Webb and Ms. Lynch) nominated 2 students.
Students will submit their multimedia portfolios this coming Wednesday
(6/11). Dr. Murray stated it may appear biased if the Foundation were
to vote, given the fact that the President's son has been nominated be
the technology teachers. 
 
Jim moved that a committee be formed consisting of a school
administrator and a teacher (Demerris to appoint both) and himself to
review the nominated student portfolios and to make a final decision
on Thursday or Friday of this week   Demerris seconded the motion. The
motion passed with one abstention (Greg).  The time was set for
Thursday @ 2:30.

Veronica wants to take steps to improve nomination process. 1. Solicit
input from students for participation by going to the classrooms. Dr.
Murray suggested teachers may review all portfolios and make
recommendation. Greg suggested that Ms. Lynch and Ms. Webb attend a
Foundation meeting in the fall and participate in the process
post-mortem to improve the process again for next year.

* Review, Discussion, and possible adoption of the Fadness' endowment
proposal.

The proposal distributed and reviewed.  Dr. Murray moved to accept the
Fadness' proposal.
Demerris second it.  We discussed the decision criteria as, first,
highest math & science GPA, then, as tie breakers, overall GPA, number
of AP course taken, and AP scores in math & science in that order. 
Greg will ask Mr. Fadness to add enrollment in a 4 year school as a
requirement.  

The motion passed unanimously.

* Set meeting calendar for next Fiscal year.   
Ronnie moved (Robyn 2nd)  that the following dates be set for the FY04
Board meetings:
2003
July 7, 
August 4, 
September 8,
October 6, 
November 3, 
December 1,
2004, 
January 12, 
February 2, 
March 1, 
April 5, 
May 3, 
Annual Meeting May 10, 
June 7.

The motion passed unanimously.


* Review of HNVF grant requirements and possible action to conform
with them.
Our $30.5K minor grant is in the Mayor's budget proposal going before
City Council tomorrow. 
1. Greg reported that the School District is our current fiscal agent,
but with our 501(c)3 determination letter from the IRS, the School
District doesn't need to provide that service for us anymore.
 
Greg wants Jim to set up a more sophisticated accounting system for
the Foundation because we have the Fadness fund, grants, etc. It was
suggested that Demerris might be able to help us  find a CPA parent to
assist. Veronica reported that the District has a guideline for
Foundation funds and reporting. Dr. Murray to get a copy from Jerry
Matranga or Joe Aversono
.
2. Enhancement of College & Career Center- 1500 hours of part-time
college and career counselors ($20 an hour including any benefits).
Would be a district employees through John Greer similar to "Gear-Up
Program".   Discussion about how to handle the cash flow given that we
receive the grant.  Dr. Murray will check into any potential problems
with the cash flow the administration logistics from the District's
side.  She also offered that Joe Aversono may be able to come to the
July 7th meeting to help us with the details.

* Continue planning for an Alumni Fund Raiser
Jim presented on Bernard C. Harris Alumni Directory. The will compile
it for free. He distributed the contract. The terms and conditions
were reviewed. Deadline would be June, 2003 to sign the contract. The
information is to be collected and given to the company within 90
days. Fears expressed about having a company similar to V-(we charge
you for nothing) Plex.

Jim will check into time frames an contractual obligations. Need would
still exist to find alumni for next year's event.

November 1st is Homecoming.  A spring gala was suggested. A homecoming
alumni dinner dance, a float, a cocktail party were all suggested.  

Greg will contact Booster Club President to see if they would like to
have a "joint Crab Feed" in spring. The Foundation needs to articulate
what we can bring to the table, so that the Booster Club will want us
to participate.

* Adjourn - The meeting was adjourned at 7:18PM.