Gunderson High School Foundation September 9, 2003 Meeting Agenda Attendees: Greg West, Robyn Schlice, Jeannette Harding, Veronical Lewis, Jim Henderson, Demerris Brooks. * Approval of June, 2003 meeting minutes - Note: A correction to the item regarding VPlex was suggested at the July Board discussion. Jim moved (2nd Demerris) to accept the minutes as revised per the July Board meeting discussion. The motion passed unanimously. * Treasurer's Report Greg reported that the Fadness check was deposited. * Consideration of special recognition for Dave and Aiko Fadness for their generosity. Consider designating them "Foundation Life Members" or some other appropriate designation. Discussion on how to show appreciation to beenefactors: 1. Naming the Scholarship after them 2. Presentation at the Award Night. 3. Offer opportunity for them to give the award. Robyn moved (2nd Jim) to adopt the above recommendations. The motion passed unanimously. * Technology Scholarship Selection - Jim. Need report on who the winners were so that we can make the awards. Jim reported that the winner of the $1000 award was Mahule Mistry and that the $250 recipient was Garret West. * HNVF Grant Logistics Report - Greg The Foundation was awarded a $30,500 grant for our minor project - improving college and career center service to the students at Gunderson. Greg is working with the City and School District on contract logistics. Greg reported that he, the City analyst, and Joe Aversano from the District agreed that the logistics would be easiest if the project performance contract with the City were let directly with the District, as opposed to the contract being let to the Foundation with the District named as Agent for Fiscal Service. The Foundation would still take an active part in ensuring that the project performance criteria are met and reported on a quarterly basis per the City's requirements. Greg expects that the contract will be finalized by our next meeting. The City will allow an administration cost in the project budget as long as the cost is justified and documented. The State allows an administrative cost of 5.63% for this fiscal year, so the District would get about $1700 in administrative cost. * Alumni Directory - Have a competing bid to Harris from Alumni Research Corp. Need to consider this and decide who to use. Jim has the Alumni Research information, will compare it with Harris, and will forward his recommendation to Greg for Greg's action. * Plan for '03-'04 membership drive - All Board Members need to re-up ($25). - Greg will request that current members renew membership with Annual Report mailing in (hopefully) October. Greg plans to have a draft of the annual report to by the next meeting. We also discussed publishing names of Foundation members in something other then our annual report for purposes of recognition outside of the Foundation. - School wide mailing? Students with community service requirements are a source of help for executing a mailing. Concern was expressed about the cost of a mailing vs. the effectiveness. Greg will look at available data from our first mailing and will make a recommendation based on that. * Replace Jeanette Harding as Treasurer - Jeannette announced her career move from Gunderson to Lincoln High School as an AP. She reported that, as a Gunderson graduate, wants to remain an active board member, however, she beleives that it would be best for the Foundation is she resigned her position at Treasurer. Jim volunteered to step into the role of treasurer. Greg appointed Jim Trasurer. The Board unanimously ratified the appointment. * Continue planning for an Alumni Fund Raiser--Spring Crab Feed with Boosters. The Booster Club has agreed to let the Foundation participate in the event and share a portion of the profits. Greg is to contact Kanika Ahyo, the President, to find out how the Foundation can assist. Greg and Jeannette mentioned the possibility of having a "Lobster Feed" and were going to contact Mr. Irverson to investigate the logistics. * Adjourn - The meeting was adjourned at 7:20 PM.