The following Specifications Worksheet is presented for information only. It will be completed by IndexEmpire from data supplied by the client and will be made part of the final contract. Such a form helps prevent misunderstandings about how the completed index should look and how it is to be delivered. Not all projects will require an answer for every issue on this sheet, but it ensures the requirements of IndexEmpire’s clients are met. For an immediate time and cost estimate, close this window, then fill out and submit our QuickQuote form.
Title: __________________________________________________________
Editor (name and phone number): _______________________________________
Author (name and phone number): _______________________________________
Indexable pages (number): __________
IndexEmpire receives proofs:
As one complete set (date): ________
In batches (date) portion 1: ________ portion 2: ________ portion 3: ________
General information
Is there a house stylesheet or sample that the indexer should follow? ____
Chicago Manual of Style, 13th edition
Chicago Manual of Style, 14th edition
House style
Is the table of contents included with the proofs? _____
Are the bibliography and appendix(es) provided with the proofs? _____
Author information
Are there specific entries the author wants? _____ (If yes, attach additional pages.)
Is the book geared for a technical or general audience?
Are there any specific topics that should be avoided? ___________________________
Type of index
Single or multiple: ______________
Subject
Name
Author-title
Authors cited
Other: _____________
Density of material
Light, coffee-table reading
Condensed, complicated material
Is client expecting a rough number of entries per page? _____
Page size: _____________
Leading (space between lines): _____________
Font and size: __________________________
Number of columns in book: _____________
Width of margins: _____________
Format
Indented (number of levels allowed: _____)
Run-in (only 2 levels)
Arrangement of entries
Main headings:
Alphabetized word-by-word
Alphabetized letter-by-letter
Subentries:
Alphabetical
Chronological
Page-number order
Capitalization of headings
Entire heading uppercase
Entire heading lowercase
Proper nouns and adjectives only
First letter only
Other: _____________
Locator format — general
Between an entry and locators:
Comma followed by a space
Two spaces
Semicolon
Hyphen
Other _______________________
Between multiple locators:
Comma followed by a space
Semicolon followed by a space
Page
Chronological
Cross-references
Placement:
After main entry
As last subheading
Footnotes, endnotes
Indexable? _____ If yes, reference locator format for _______
Appendixes, bibliographies
Indexable? _____ If yes, reference locator format for _______
Illustrations, maps, artwork, photographs
Indexable? _____ If yes, reference locator format for _______
Tables, charts
Indexable? _____ If yes, reference locator format for _______
Page range format
Continuous discussion of topic:
Numbers in full with en dash
Compressed, format for ___________
Noncontinuous discussion of topic:
As above
Separate pages with comma
Other: _______________________
Special conventions
Acronym posting
Other: _______________________
Handling of numbers
Numeric order
As spelled out
By numerical size
Depth of indexing
Is there a length limit? _____ If yes, what is the maximum number of lines? ______
How many characters per line are allowed? _______________
Other remarks
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