RIVER MEADOWS HOME OWNERS ASSOCIATION
RIVER MEADOWS IMPROVEMENT DISTRICT
ANNUAL MEETING MINUTES
JUNE 18, 2005
Board Members Present: Charles Arnest, Chris Kosydar, Marilyn Hoblit, Pat Schaeffer, John Tuttle
Board Members Absent: None
Management Present: Bill Hayes, Property Manager; Hank Fairbrother, Bookkeeper
Owners Present: List available upon request.
Call To Order: Meeting called to order by Kosydar at 10:10A.M.
Quorum/Agenda: A quorum was established. The owners of twenty-eight lots were present, and the owners of 13 additional lots were represented by proxies.
Introductions of Board and Staff: Kosydar introduced the members of the Board and the contractors working for the Association.
Announcement of Nominating Committee for 2006: Kosydar announced that the nominating committee for 2006 will be composed of Frank Cano, Ray Cecchi, and John Tuttle.
Approval of Minutes For May 27, 2005 Board Meeting: Motion made by Arnest to approve the minutes of the May 27, 2005 Board minutes. Motion seconded by Tuttle, and unanimously passed.
Introduction of Candidates: Kosydar introduced Marilyn Hoblit as a candidate for the Board position to be voted on by the membership. Hoblit currently holds that position on the Board. There are no other candidates on the ballot.
Candidate Nominations from the Floor: Kosydar asked for nominations from the floor to fill the vacancy on the Board. There were no nominations.
Balloting for Board Vacancy: Ballots were collected for proxies and owners who had not previously voted. A committee consisting of Sandi Till, Jim Lineback and Hank Fairbrother was appointed by Kosydar to count the ballots. Committee retired to business office to count ballots.
Treasurer’s Report: Hoblit made the treasurer’s report. She reported that finances of Association are in good order and that she has enjoyed serving on the River Meadows Board. She encouraged property owners to have their properties certified for ladder fuel reduction. She suggested that property owners give consideration to having a key to their home in a lock box at the business office so that in the event of an emergency in their absence the PM would have access to their home.
Bookeeper’s Report: Bookkeeper gave a review of the financial statements for the three corporations under wWhich River Meadows operates. Bookkeeper then took questions from the floor concerning the statements.
Reserve Study Report: Bookkeeper reviewed the twenty-year reserve studies prepared for the HOA, River Meadows Improvement District and River Meadows Sanitary Sewer Corporation. There was an explanation of how the reserve studies were prepared and that the purpose of the studies is to ensure that River Meadows will have sufficient reserves to meet the future capital requirements of the three corporations. The result of the reserve studies is that effective 1/1/06 the sewer charges will be increased from $20 to $30 per month, and the HOA dues will be increased from $40 to $45 per month.
Compliance Officer Report: Kosydar reported that Hank Fairbrother had resigned as Compliance Officer, and that the Board had hired Hugh Palcic as the new compliance officer and ACC Coordinator effective June 22, 2005. Hugh is currently working as the Compliance Officer and ACC Coordinator in Sunriver and will provide the same services to River Meadows on a part time basis.
Board Reports: John Tuttle presented a Board report. Requested owners interested in receiving copies of Design Guidelines and Rules and Regulations to put their name on a list. Also requested owners interested in serving on committee to discuss additional amenities for River Meadows to contact him.
President’s Report: Kosydar made a president’s report. Reported that as the result of a Board member resignation she had been appointed by the Board to serve on the Board, and was subsequently elected President of the Board. Kosydar stated that the previous year had been a good year with no major problems. Reported that it has recently been determined that there are going to be some necessary sewer line repairs. Urged members when considering amenities for River Meadows to look beyond the initial cost for each amenity and to consider the long-term cost of maintaining the amenity.
Owner’s Question and Answer Forum: Board answered questions submitted by owners. Questions primarily concerned adequacy of current water storage facilities and sewer facilities, and general questions on the operation of the swimming pool.
Results of Election: Kosydar announced that Marilyn Hoblit had been re-elected to the Board.
Meeting adjourned at 11:30 A.M.